Claiming travel allowances

Mileage allowance

If this has been recommended (and approved) you will be able to claim 24p per mile for any journeys to and from your place of study. Most funding bodies will require you to send a breakdown of the journeys to claim this cost back, rather than submit receipts for fuel.

Taxi allowance (on account)

If you have been approved for taxi journeys to and from your place of study and it has been estimated that more than 30 journeys per academic year will be needed, your funding body may set up an account with a taxi company. You then order the taxis through the specified company, who invoice your funding body for the cost.

Only the journeys specified in your funding confirmation letter will be eligible (usually to and from your place of study) and there will also be a maximum number of journeys per academic year that you will be able to take. For journeys over a mile, you will also be required to pay a contribution to the taxi company that covers the equivalent cost of the journey if travelling by public transport. This will also be detailed in both your needs assessment report and your funding confirmation letter.

You can only claim funding for the journeys specified in your needs assessment report and approved by the funding body, and the taxi company should refuse any requests for alternative journeys (as the funding body is unlikely to pay them if they do). If you need to make additional journeys for your course, get in touch so that your funding body can be updated.

Taxi allowance (ad hoc)

 If you have been approved for taxi journeys to and from your place of study and it has been estimated that less than 30 journeys per academic year will be needed, you would then order a taxi as needed, pay for the cost yourself and then send receipts to your funding body for them to reimburse.

For journeys over a mile, they will reimburse the cost of the taxi minus the equivalent cost of the journey if travelling by public transport. This will be detailed in both your needs assessment report and your funding confirmation letter.

You can only claim funding for the journeys specified in your needs assessment report and approved by the funding body. Any other journeys are likely to be rejected for reimbursement when you claim for them. If you need to make additional journeys for your course, get in touch so that your funding body can be updated.